1. Information We Collect
Information you provide directly:
- Account registration details (name, email, company name, role)
- Candidate profiles (resume, skills, certifications, experience, availability, expected rate)
- Job postings (title, requirements, location, compensation, timeline)
- Communications (messages between recruiters and candidates)
- Pre-screening responses (answers to AI-generated qualifying questions)
Information collected automatically:
- Usage data (pages visited, features used, session duration)
- Device information (browser type, operating system, screen resolution)
- Log data (access times, IP address, errors, performance metrics)
Information from AI processing:
- AI-generated match scores and candidate assessments
- AI-generated job descriptions and screening questions
- Pre-screening conversation transcripts between AI agents and users
- Negotiation simulation outputs and behavioral pattern analysis
2. How We Use Your Information
- Provide, maintain, and improve the Service
- Match candidates with job opportunities using AI algorithms
- Generate AI-powered screening, assessment, and negotiation outputs
- Facilitate communication between recruiters and candidates
- Analyze usage patterns to improve platform performance and features
- Detect, prevent, and address security issues, fraud, and abuse
- Comply with legal obligations and enforce our Terms of Service
3. AI Processing of Your Data
Our AI systems process your data to deliver core Service features:
- ✦ Score candidate-job match quality based on skills, experience, and certification alignment
- ✦ Generate job descriptions from your requirements
- ✦ Conduct automated pre-screening conversations with candidates
- ✦ Simulate negotiation scenarios between recruiter and candidate agents
- ✦ Provide hiring pipeline recommendations and stage progression guidance
AI processing decisions are advisory. You retain the right to review, override, or ignore any AI-generated recommendation. Human oversight is always available.
4. Information Sharing & Third Parties
We do not sell your personal information. We may share your data only in the following circumstances:
- Recruiters: Candidate profiles are shared with recruiters who have matching job requirements, subject to your consent and visibility preferences
- Service providers: Third-party services that help us operate the platform (hosting, analytics, email delivery) under strict data handling agreements
- Legal requirements: When required by law, regulation, legal process, or to protect our rights, safety, or property
- Business transfers: In connection with a merger, acquisition, or sale of assets, with notice to users
5. Cookies & Tracking Technologies
We use cookies and similar technologies to:
- Maintain your session and authentication status
- Remember your preferences and settings
- Analyze platform usage and performance
- Provide relevant job and candidate suggestions
Cookie categories:
- Essential: Required for the Service to function (session, authentication) — cannot be disabled
- Functional: Enhance your experience (preferences, language) — can be disabled
- Analytics: Help us understand usage patterns (page views, feature adoption) — can be disabled
You can manage cookie preferences through your browser settings. Disabling essential cookies may affect Service functionality.
6. Data Retention
We retain your information as long as your account is active or as needed to provide the Service. When you delete your account:
- Your profile and User Content will be removed within 30 days
- Anonymized, aggregated usage data may be retained for analytics purposes
- Certain data may be retained as required by law or for legitimate business purposes (e.g., dispute resolution, compliance)
7. Your Privacy Rights
California Residents (CCPA):
- Right to know what personal information we collect and how it's used
- Right to request deletion of your personal information
- Right to opt out of the sale of personal information — we do not sell your data
- Right to non-discrimination for exercising your privacy rights
- Right to request access to specific data categories collected about you
All Users:
- Right to access and update your profile and account information
- Right to delete your account and associated data
- Right to withdraw consent for specific data processing activities
- Right to request a portable copy of your data
- Right to object to processing in certain circumstances
To exercise any of these rights, contact us at privacy@swifttalentengine.com. We will respond to verified requests within 30 days.
8. Data Security
We implement reasonable security measures to protect your information:
- Encryption of data in transit (TLS/SSL)
- Access controls and authentication requirements
- Regular security assessments and vulnerability monitoring
- Secure data storage with appropriate access limitations
While we strive to protect your information, no electronic system is completely secure. We encourage you to use strong passwords, protect your account credentials, and promptly report any suspected unauthorized access.
9. Children's Privacy
The Service is intended for professionals in the energy industry and is not directed at individuals under 18. We do not knowingly collect personal information from children. If we discover that we have inadvertently collected data from a minor, we will delete it promptly. If you believe a minor has provided us with personal information, please contact us at privacy@swifttalentengine.com.
10. International Data Transfers
Swift Talent Engine operates internationally. Your information may be transferred to and processed in countries other than your own, including the United States and China. We ensure that appropriate safeguards are in place for such transfers in compliance with applicable data protection laws, including standard contractual clauses where required.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes through the Service or by email to registered users. Continued use of the Service after changes constitutes acceptance of the updated policy. We encourage you to review this page periodically.
12. Contact Us
For questions about this Privacy Policy or to exercise your privacy rights: